TSC to issue ‘show cause’ letters over pending TPAD ratings

The Teachers Service Commission (TSC) has issued a notification requiring teachers to complete and submit their second term appraisal ratings ahead of school closing.

TSC will issue show cause letters to teachers who have pending or have failed to take the appraisals when they are on duty.

The Commission officials at the county, sub county and zonal levels are under pressure to ensure that the Teacher Performance Appraisal and Development (TPAD) ratings for term two are submitted on time.

School Heads of Institutions (HOI) are required to ensure a hundred per cent compliance for teachers who are on duty.

According to TSC, the County Directors will appraise the Sub county Directors who will then appraise the Curriculum Support Officers (CSO).

The CSO will then appraise the school headteachers and principals. In schools the deputy headteacher will appraise the teachers while he/she gets appraised by the headteacher.

Schools are set to be closed by Friday next week. A number of secondary schools have started to release their learners to start the three week holiday.

Majority of primary schools will close on Wednesday and Thursday next week. TSC is planning to close the TPAD portal immediately schools close.

The Commission botched its plan last term that would require teachers to show evidence of their appraisal ratings.

TSC is still working on its servers that will allow mass uploading of resources. It will soon be a requirement for teachers to provide evidence for each termly appraisals.

The evidence will include Schemes of Work and Lesson Plans, Attendance Register, Lesson Notes, Progress Records and Learners Work which should all be approved by headteachers and their deputies.

Though in the TPAD calendar its a requirement for one to provide evidence many teachers bypass this process.

However details show that this will change as the Commission plans to monitor teacher performance in the Competency Based Curriculum (CBC).

In December and January teacher promotion interviews the Commission awarded scores to teachers based on what they got in their TPAD.

Teachers who got 81% and above were awarded ten marks while those who scored 61% to 80% scored eight marks.

The Commission is in the process of promoting 36,505 teachers to different grades. Of these vacancies 17,914 will be filled by primary school teachers while 18,591 belong to post primary school teachers.

During the end of last term TSC released guidelines for schools whose Deputy Heads of Institutions (DHOI) had problem doing lesson observation and appraising teachers.

TSC directed the school heads on how they can assign rights to their deputies for them to be able to appraise teachers effectively.

NOTE: MISSING DHOI RIGHTS IN TPAD

If by any chance a school has a Deputy Head teacher who is unable to appraise the other teachers due to lost DHOI rights, the HOI should:

(i). Log in to the TMIS system

(ii). Go to teachers details page (page no. 4 of 7)

(iii). Update the current deputy data from teacher to deputy.

(iv). Indicate the date of current responsibility (date when the teacher was appointed to that position of deputy)

(v). Click on the save button to save the changes

According to the Commission, TPAD which is an open appraisal system will allow teachers in primary and secondary schools to participate in evaluating their own performance and initiate their professional development.

Through the appraisal and development system, it is envisaged that teachers will become more empowered to regain the lost glory of the teaching profession and public confidence and support.

TSC uses TPAD to promote its teachers. During promotion interviews teachers must download and produce evidence of TPAD compliance for lthem to be considered.

Teachers who fail to comply by taking the appraisal and lesson observations risk disciplinary action from the Commission.

TPAD CALENDAR OF ACTIVITIES AT THE INSTITUTION LEVEL

	TPAD Activity	Action By	Time Frame
1.	Planning meetings before school opening involving all staff to set school TPAD Activity calendar	Heads of Institutions , Senior Management Team, Teachers,	By the last week of the school holiday.
2.	Submission of professional documents	Heads of institution All Teachers	By the end of the first week of the term
3.	Undertaking lesson observations and identifying and documenting teacher’s professional gaps	Appraisees and appraisers.	Between 2nd week and 10th week of the term
4.	Undertaking teacher professional development to address professional gaps.	Appraisees, appraisers, institutional administrators.	Throughout the term; from 1st week to the last week of the term
5.	Internal Monitoring and Evaluation of the implementation of TPAD process.	Heads of institution, Deputy Head of Institution, Heads of Department	Continuous throughout the term
6.	Monitoring the implementation of TPAD process at county level; zonal, sub county & county	Curriculum Support Officers, Sub County Directors and County Directors	Throughout the term; from 1st week to the last week of the term
7.	TPAD rating meetings	Appraisee (teachers) and appraiser (HODs, deputy heads, Heads of Institution, CSOs, SCD)	By the closing date of the term
8.	Uploading of TPAD data and evidence.	Appraisee (teachers) and appraiser (HODs, deputy heads, Heads of Institution, CSOs, SCD)	Throughout the term