TSC memo that bans unofficial emails in communication

TO: ALL ICT STAFF

REF: TSC/(ICT)/GEN/EMS/100/VOL1/23

DATE: 26^TH SEPTEMBER 2024

USE OF EMAILS ON ALL OFFICIAL COMMUNICATION

It has come to my attention that staff are using personal emails while making official communication. As per policy;

i) Official communication shall be done through the TSC e-mail system.

ii) Personal emails shall not be used to transmit Commission’s official communication.

iii) Email accounts shall have storage quotas which are defined and managed centrally.

iv) Email shall not be used to send chain e-mails that generate unnecessary high volume traffic.

v) Users shall not reply to unsolicited e-mails received.

vi) Automatic forwarding of TSC email to personal external email addresses is prohibited.

vii) Information transmitted by email shall not be defamatory, abusive, involve any form of racial or sexual abuse, contain any material that Is detrimental to any party or is outside the specific business interests of the Commission.

The directorate has created emails for official use by all staff and the same should be communicated by county ICT staff to secretariat and teachers under their jurisdiction.

You are required to raise any challenges experienced in activation with officers at the headquarters responsible for official emails

This is brought forward for your attention and compliance.

CYRUS KAMAU
DIRECTOR ICT