TSC memo guiding deployment of 1,206 P1 teachers to junior school

TEACHERS SERVICE COMMISSION
INTERNAL MEMO

TOALL TSC REGIONAL DIRECTORS
ALL TSC COUNTY DIRECTORS
ALL TSC SUB-COUNTY DIRECTORS

REF: TSC/DS/DTPPP/34/VOL.11/33

DATE: 23^RD MAY 2024

DEPLOYMENT OF PRIMARY SCHOOL TEACHERS TO JUNIOR SCHOOLS (JS)

The Commission has received a total of 1,206 requests from primary school teachers seeking deployment to Junior Schools. Enclosed with this circular are the lists of these teachers. upon receipt of this list, you are required to vet and deploy qualified teachers to Junior School in accordance with the guidelines provided herein.

A) Qualifications

Primary School teachers wishing to be deployed to JS must be qualified to teach in secondary schools. The teacher MUST meet the following requirements:

i) Have an active registration as a teacher with the Teachers Service Commission. ii) Is employed as a primary school teacher with the Teachers Service Commission. iii) Should not be currently under interdiction or undergoing a disciplinary process.

1. Have a minimum of a Diploma in Education with a minimum of C+ at KCSE (or it’s equivalent) with C+ in two teaching subjects currently being offered in the school curriculum (either under 8-4-4 or CBC) or two (2) principles and one (1) subsidiary pass at “A” Level. Those with a minimum of C (plain) at KCSE (or its equivalent) and have undertaken a Diploma in Education together with a Bachelor Degree in Education qualify.
2. Bachelor of Education (Primary Option) holders are not eligible.
3. Must have expressed interest to be deployed to Junior Secondary School and their name appears on the list shared from the Headquarters.

B) Vetting

Sub-County Directors should invite the candidates for verification of documents. Candidates are expected to present the following documents during verification:

i) Original and copy of the degree/diploma certificate; ii) Original and copies of the academic transcripts; iii) Original and copy of SNE qualification (where applicable); iv) Original and copy of the KCSE certificate (or its equivalent); v) A copy of the current payslip; vi) A declaration by the Head of Institution that the teacher is currently serving in the school and is neither serving an interdiction nor undergoing a disciplinary process.

C) Deployment

Deployment letters will be signed by the Sub-County Directors for teachers within the SubCounty. For teachers who may be deployed outside the Sub-County, letters will be signed by the County Directors/Regional Director, Nairobi. Consideration should be given to the following: –

1. Proximity to the current station. As much as possible, the teachers should be deployed to their current stations or those that are close to their current stations.
2. Subject Combination of the teacher. Unless a station requires more than one teacher of the same subject combination, Sub-County Directors should not deploy teachers of similar subject combinations with those already posted to JS.
3. Gender of the teacher. Endeavor to balance the gender of teachers posted to the same station.
4. Teachers with SNE qualification should be posted to Special JS.
5. Deployment will be done using the templates shared. It is important to study the templates and where necessary seek clarification. The Sub-County Director shall sign two deployment letters for each teacher. One letter shall be issued to the teacher while the second original letter shall be submitted together with other deployment documents for filing at the headquarters.

As you conduct the deployment exercise, note the following:

1. Teachers at Grades B5 and C1 who hold a Bachelor’s degree will be issued appointment letters to Grade C2 (Appendix I).
2. Teachers at Grade B5 who hold a Diploma in Education will be issued appointment letters to Grade Cl (Appendix Il).
3. Teachers at Grade C2 who hold a Bachelor’s degree and were promoted on or before 26^th March 2021 will be issued with appointment letters for Grade C3 (Appendix 111).
4. Teachers at Grade Cl who hold a Diploma Certificate and were promoted on or before 26^th March 2021 will be issued with appointment letters to Grade C2 (Appendix IV).
5. Teachers at Grade Cl who hold a Diploma Certificate and have not completed three or more years will be issued with deployment letters. Additionally, teachers who hold a Diploma Certificate and at Grade C2 and above will be issued with deployment letters (Appendix V).
6. Teachers at Grades C3 and above who hold a Bachelors degree will be issued with deployment letters. (Appendix V).

D) Posting, Entry/Exit Reports Module

1. Immediately the teachers are deployed to JS, the County Directors shall initiate posting on the Posting, Entry/ Exit Reports Module to the Sub-County. The Sub-County Director shall post the teachers to JS.
2. The Heads of Institution releasing the teachers must immediately exit them through the submission of Exit Reports to enable the receiving Head of Institution to submit the Entry Report.
3. All these processes must be conducted online through the Posting, Entry/Exit Reports Module as the Commission no longer recognizes nor process hard copy casualties.
4. Where the teacher is retained in the same station, the Head of Institution shall exit the teacher from primary school and submit Entry Report for the JS.

E) Submission of Deployment Documents

After the conclusion of the deployment exercise, the following documents shall be submitted to the Director Staffing by County Directors/Regional Director, Nairobi:

i) Certified copy of the degree/diploma certificate;
ii) Certified copy of the academic transcripts;
iii) Certified copy of the KCSE certificate or its equivalent;
iv) Original copy of the Deployment letter generated as per the template issued;
v) A declaration by the Head of Institution that the teacher is currently serving in the school and is neither serving an interdiction nor undergoing a disciplinary process;
vi) List of the deployed teachers clearly showing teacher’s details in the order presented below should be submitted in MS Excel editable format to Director Staffing through dirstaffing@tsc.go.ke. (Appendix VII)

1. Serial Number (S/No.)
2. Registration Number (TSC No.)
3. Teacher’s Name
4. Teacher’s Grade (B5, C1, C2, C3, C4 C5)
5. Gender
6. Disability Status
7. Previous Station (Primary)
8. Current Station (JSS)
9. Sub-County Posted
10. County vii) A summary report on deployment (Appendix VIII)

F) Staffing Positions in Primary Schools

You are required to ensure that staffing positions in primary schools are updated and teacher rationalization is conducted within 14 days after deployment to ensure that teachinglearning process continues.

ANTONINA LENTOIJONI
Ag. DIRECTOR STAFFING